Using the Aspirations Tracker

The Aspirations tracker is designed to make it easy for you to stay on top of your Aspirations programme, by providing a single place where you can keep track of key programme metrics and record and review meeting notes and actions.

This article will give you a brief overview of the contents of the Aspirations tracker, as well as guide of what to update at each stage of the Aspirations Programme.

NB - there is a reference table at the end of this article with an index of the stages listed above, which tabs to look at during that stage, and our recommended actions.

Contents Overview

 The Aspirations tracker contains 4 tabs:

Meeting Notes & Actions

This tab is used to keep track of notes and actions from meetings with the East team, and to hold to account the owners of those actions. If you are part of a MAT, this tab will be used to log key positive observations and support requests to be communicated to the central MAT body.

Implementation Progress

This tab contains a checklist and description of all of the preparatory activities which should be completed before your organisation begins your Aspirations programme, and which need to be done again at the start of each school year. The East team will support you with this.

Programme Ratings

This tab is used to track your progress (Red/Bronze/Silver/Gold) in the 4 key programme elements:

• Understand
• Plan
• Act
• Review

It also contains a reminder of what each of those elements consists of and the milestones required to achieve each status.

Key School Info

This final tab is used to store key information about your organisation, e.g. programme type, key personnel, and which school years will be included in the programme. This will only need to be filled in once, and updated whenever something changes, e.g. a member of staff changes role, or you decide to include more year groups in the programme.

What To Do When Using Your Aspirations Tracker During The Programme

Before Your Programme Begins

Before starting your Aspirations programme, you should complete the following:

• In Key School Info, complete, as much as possible, the fields shown below:

• In Implementation Progress, use the checklist (shown below) to help you get set up - and update the status as you go:

NB2 - Marking the activities in this list as "complete" will update your setup completion % in the central tracker, which is regularly reported to heads and RDs - so be sure to keep it up to date!

As You Go Along

In addition to the specific, time-bound actions outlined above, you should also complete the following following any relevant meeting/activity:

• In Meeting Notes & Actions, record in the corresponding fields the Date and Type of meeting, and any:
  • Upcoming Activities
  • Risks/Mitigating Actions
  • Notes
  • Actions
• If the activity was a termly milestone, mark the milestone as complete in Implementation Progress

Before Updates with the East Team

Before each update with East, we recommend that you:

• In Programme Ratings, review the sections shown below and reflect on how you think the programme is progressing against each of the categories, as we'll review and update these during the meeting.

• In Meeting Notes & Actions, review the fields shown below to refresh your memory on what has been reported to the central MAT body (if applicable) and which actions from previous meetings have been completed/are currently outstanding

You may also want to review the Key School Info tab to ensure that the details are all still correct

INDEX

Below is an index of all of the stages and actions listed above, for ease of reference.

Stage	Key Tab	Actions
Before the programme begins	Key School Info	Fill in details as much as possible
	Implementation Progress	Complete and check off actions listed
As you go along	Meeting Notes & Actions	Record notes & actions Check that they're completed
Before each update with the East team	Meeting Notes & Actions	Review notes from previous meetings
	Programme Ratings	Review starting point vs current status Celebrate wins with team
	Key School Info	Review, ensure details still correct

We hope you've found this guide useful. If you have any issues with using Aspire, please don't hesitate to contact our support team.